Formatting student Edline reports

                Would you like more control over your reports in Edline?  There are a few things you can easily change that will make your reports more meaningful.

1.  While in Gradequick, and in one of your classes,  click on Reports, then on Edline Reports, and then on Single Term Only.  (This one is formatted for Edline, so is your best bet.)
2. You’ll see a possible report for one student.
3. Under Options, you may wish to uncheck Print Grade Scale (since it’s not the SBS grade scale).  You uncheck it by clicking on the check mark that’s there.
4. Under Tests, click on Test Info.  Here you’ll have many choices.  Do you want your students to compare themselves to the average (Mean), or do you want them to compare themselves to the high score (High Score).  I click on Use long test names so that the long description of each assignment is on the main part of the report, rather than at the bottom (reduces parent and student questions). 

You may want to experiment to see what you like.  You’ll have to click on OK to see what each of your choices looks like. 

Similarly under Tests there is Score Info.  You have some choices here, too. 

1.  Under  Students and Student Overall Statistics, you can add some statistical information to each student’s report.  Many reports when we first see them from Edline start with Rank showing, but I find it makes kids nastily competitive, so I have unchecked rank. 
2. When you have the report the way you want it, you want to save what you’ve selected.  This will save the report format for all your classes.  Click on Print, then Save Report Configuration.  That saves the report format for the Single Term Only report.

Making a paper backup of Gradequick gradebook

                Since many of us have dispensed with paper gradebooks, we may want to make a paper backup periodically.  While the Gradequick gradebooks are backed up electronically, it never hurts to have an extra backup (especially for those times when the computers are not available, or after the end of the school year).  Here’s how to do it:

1.  Click on Reports, then Spreadsheets, then Single term gradebook spreadsheet.
2. You will see a report that first lists all the assignments for the quarter (showing the long names), then a listing showing each student name going down the left side of the page, with each assignment (using the short name) going across the page.   The assignment information includes the date, possible points, and average score.
3. Print the report and now you have a paper backup.

Use Gradequick to make classlists

Using Gradequick to get a class list for recording grades by hand

                Sometimes you want to record student grades away from the computer.  Maybe you’re grading a discussion, or you have a pile of essays and want to record all the results in one place (so that you can enter it into Gradequick later).  Here’s how to do it:

1.  While in the specific class in Gradequick, click on Reports, then Spreadsheet.
2. There are several choices here:  blank spreadsheet, blank spreadsheet with numbered columns in portrait format (tall) , and blank spreadsheet with numbered columns in landscape format (sideways).
3. Choose the one you want and print it.

Shortcut for posting to Edline

Finding posting your Gradequick grades to Edline rather tedious?  Here’s a shortcut that sends all your grade reports at the same time.

1. Click on Reports, then Edline Reports, then Single Term Only.
2. Click on Print, then Send to Edline.
3. Here, click on Send several files and click on OK (usually you do this a class at a time).
4. Click on the classes you want to include.  Click on OK.
5. Click on Select all to select all your students. Click on OK.
6. Enter the name of the report, or just use a report name you have already used (click on the down arrow, then on the name you want to use).  I use Progress Report.
7. Click on Send this report.
8. You’ll get an Edline message telling you how many student records were updated for each class.

Other questions?  Let me know.

Fran Lo       Room 224

Posting grades to Edline

1. First, enter your grades for each class and student in GradeQuick.
   1. Sign in to Edline, then click on Gradebook (top of page) and then on Semester 1.  (Next semester, you’ll click on Semester 2.)
   2. Create a new test/assignment/quiz  by clicking to the right of the last test/assignment/quiz, (or to the right of student names if this is the first assignment.)
   3. Add a short name – this is required, since this is what shows on Edline reports.
   4. You may add a long name, which can help explain more about the specific assignment.
   5. Unless you are weighting grades (20% for quizzes, 40% for tests, 40% for homework, for example), leave the category field blank.  Weighting gets handled separately.  If you need help with this, please ask me for help. 
   6. Leave the weighting field blank. 
   7. If you want the date to reflect the date an assignment was due, change the date (Edline automatically uses the date you first create the test/assignment/quiz.)   I have found it’s worth using the due date to reduce parent and student questions.
   8. Enter the number of points for this assignment under Possible.
   9. Enter grades for each student.  Be sure to press enter after the last grade is entered (says the voice of experience).
2. Then post the grades to Edline.
   1. Within one class in GradeQuick:
   2. Click on Reports, then Edline Reports, then Single Term Only.  You’ll see what the report looks like for one of the students.
   3. c.       (I’ll provide more help with the fine points of reports in a future email.)
   4. Then click on Print (top left of screen).
   5. e.      You then have a choice:  if you’re doing a whole class, click next to Select All Students of Current File. 
   6. You have other choices if you want to just post one student or a few students.  “Send several files” doesn’t work, so don’t click on that.
   7. Click on OK.
   8. WWW Report Description shows.  Don’t change the class ID.  Under Enter Report Description, click in the blank space.  I find it easiest to enter the words Progress Report and then press Send this report.  Next time, click in the blank space, and Progress Report will show – click on that, then on Send this report.  Some people like to have different names for each report, but this isn’t necessary (however, if you name them all Progress Report, only the most recent one will show.)
   9. Another Edline page will load, and you’ll eventually get a message about how many records were updated.  Wait for this to display before doing anything further in GradeQuick. 
   10. To post for another class, go back to GradeQuick, click on the red X in the top right corner to close that report, and select the new class. 

If you need help, please let me know.